The Practical Guide to Buying a Multifunction Copier
Multifunction copiers come in all sizes with varying features. Choosing the right machine for your office doesn’t have to be a challenge all you need is to prepare for the purchase with an idea of what you’re looking for. What are You Looking For The first thing to ask yourself when buying a multifunction copier is what you need it for. Printing graphic images as opposed to black and white text are jobs that two [...]
4 Reasons Your Office Needs a Copier
You may have started out as a small business that didn’t require any equipment, but as with most growth, you may find yourself in need of a copier. Here are four reasons a copier will benefit your office. 1. Maintain an Independent Schedule Working in-house grants you the flexibility that would be impossible with a third party service provider. There are times when you need a large job done and sending it to a print [...]
4 Essential Tips for a HIPAA Compliant Print Environment
Patient records are confidential which means whenever a medical facility is printing they have to take extra care to protect their data. HIPAA compliance can be kept up with by following these four tips. 1. Locked Paper Trays The accessibility of printers in hospitals and medical institutions is necessary to receive required paperwork. The downside of this convenience is that it compromises patient confidentiality. To combat this problem healthcare environments can implement locked paper trays. [...]
4 Key Things to Know About Managed Print
An office print environment can vary from business to business and differs based on size. Even in different settings, there is always room to improve and make it more efficient. Managed print is a third party service that incorporates modern technology to give you insight into your printing costs. 1. Automate and Simplify The term managed print is slightly misleading because it’s about more than your use of paper documents. The service is an opportunity to [...]
Using Your Multifunction Copier to Improve Office Efficiency
Work processes within office spaces can affect production and ease of workflow. If you’re looking to improve your office work systems, you might look to a multifunction copier. A multifunction device can improve efficiency in a few ways. Assessing Running Costs Multifunction copiers that have a lower running cost and don’t use up cheaper printer toner are usually more expensive up front. This leaves some businesses in a bind as they don’t have the capital to make [...]
All About Copier Maintenance Contracts
Entering a contract can be intimidating but having more knowledge about how it will benefit you can calm your nerves. Copiers and printers are staples of office function and cause a productivity stop when they are broken. If you are entering an equipment lease, these are things to know about copier maintenance contracts. Why You Need a Maintenance Contract Equipment, no matter how new or expensive, can fall prey to a malfunction. A maintenance contract [...]
3 Benefits of Mobile Printing
Only being able to use a printer from one specific desktop is inefficient and unproductive. Fortunately, in today’s wireless world there are mobile solutions for making the office more accessible wherever you are. Mobile printing allows you to use a printer without being connected to a cord. Here are three benefits of mobile printing. 1. Increase Collaboration Opportunities Mobile printing removes the need to be in office to print. This opens the door to diverse [...]
The True Cost of Printing
Managed print is a service that reduces the cost of your printing. It’s easy to think you have a handle on how much your spending on printing, but there are hidden costs. Let’s take a look at how managed print can help get your printing costs down. 1. Leasing and Ownership Purchasing a printer comes with additional costs that a business should be aware of. Consumables like paper and ink need to be stocked to [...]
Renting and Leasing: Key Differences
Your office is looking for a new multifunction copier, and you’re not sure you want to purchase a new device. Renting and leasing are both feasible options depending on what you’re looking for. Take a look at the fundamental differences. Renting A small percentage of companies choose to rent multifunction copiers, but for specific reasons. A reason for renting office equipment might be that you are just starting your business and are not sure how [...]
4 Key Benefits of New Office Equipment
Everyone loves new equipment; there’s an excitement about using something for the first time. While new laser printers and Ricoh copiers are fun, sometimes they’re also necessary. Here are four reasons you should consider new office equipment. 1. Increased Productivity Are you avoiding the printer? If so, it’s easy to imagine that there are a lot of people in your office who try to avoid interacting with your office equipment. If this is the case, then people probably aren’t [...]