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So far Peter Paul has created 262 blog entries.

4 Questions to Ask When Buying A Printer

The use of printers are ingrained in our everyday lives, and it’s hard to imagine an office without them. It makes sense then, that if you are in the market for a printer, you may not know what to look for when making a purchase. It would seem like all printers do the same thing and you could just pick any single one out. This simply is not the case. When looking for a printer you want to make sure it is the best fit for you. Below are four different questions to ask yourself when choosing a printer.

1.Do you need a multi-function printer? This is an easy question. If you’ve already got copier, scanner, and fax that works great, then you can skip the multi-function printer. On the other hand, if all of your machines need an upgrade, this is something to consider. 2. What kind of workload will your printer be bearing? Try and calculate how much, and how often you’ll be using your printer. Different models will last longer and run more efficiently depending on how much work you expect from your printer. 3. Do you need any advanced printing options? There are a lot of options available to create the printer you want. If you want multiple people to have access to the printer, consider wireless options that allow printing from mobile or tablet software. Duplex printing might be something you want to include in your search if you’re hoping to do double sided prints. Narrow your search by deciding what specific features you want or need. 4. Will you need a higher resolution printer? This question can be answered quickly depending on if you are printing graphics. If you are mostly planning on printing text, you can skip the high resolution.

A printer is a large purchase. It only makes sense […]

2024-04-08T13:00:48+00:00Tags: |
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Equipment Rental Relieves Stress

There are a million small pieces that work together to run a business. If one piece is out of alignment, the function of the whole can come to a halt. While some aspects are out of your control, knowing you can depend on a major machine in your office is not one of them. Utilizing the services of a copier dealer means you can rent a machine and not worry about a long term investment. A lot of thought goes into purchasing copiers and printers. If it is an unnecessary purchase for your business, a copier dealer can help you with special projects that you may need a machine for. By renting a machine you will not have to worry about the following:

Duty Cycles Duty cycles are the number of printer pages of a device per month. If you have a large project that requires a high print volume, you may not want to use your average machine. The option of choosing a machine that will work for your specific project will keep you on budget and schedule.

Repairs Leasing or renting a machine means you will have a well-serviced machine. Instead of starting a project on a used machine you will receive one that is regularly serviced and up to date. An inadequate machine will not impede productivity.

Unique Projects Sometimes a project requires a special program or function. Say you want to print a banner, you are going to need a wide format printer. These are not always required or necessary for purchase but is something you can acquire short term.

Relieving yourself of ownership lessens the worries of responsibilities that come with a long-term purchase. The less you have to worry about while completing a project the better. Contact […]

2024-04-08T15:38:55+00:00Tags: |
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Consider These Questions When Buying a Multi-Function Copier

You have decided that a multi-function copier is a right choice for your office. The multi-function copier market is full of products, so how does one go about deciding what to purchase? Think about your current business and what machines you are using most often. What features are essential and which have you forgotten about just because they go unused? Zero in on what exactly it is you are looking for, and you will walk away with the right machine. Consider the compiled list of questions to ask yourself:

  1. Do I print in color or just black? Not every machine is a color printer and even if you only print black text, consider if you may want a color printer for future projects.
  2. Do I have room for a larger machine or does it need to fit in a particular area? Multi-function copiers range in size, measure out your space before hadn’t so you don’t buy something that doesn’t fit.
  3. Do I need the ability to fax? A fax is not included in all multi-function copiers.
  4. Would I like duplex printing, copying, or scanning? If you’re hoping to scan both sides of a page at once, double check that that feature is available. Duplex printing does not always mean an addition of duplex copying and scanning.
  5. What do the testimonials say about the level of service provided? Read about how other customers felt they were treated after the initial purchase of the machine.

Every multi-function copier varies slightly. What works for someone else may not be the perfect machine for you. The easiest way to ensure you purchase the right machine for you is to make a list of what you need. Preparation will weed out unnecessary features and secure you with what you need. We have experience with multi-function copiers and would love to help, 

2024-04-03T12:05:11+00:00
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The Ins and Outs of Securing Your Printers

An often overlooked area of network security within an office is its printers. There are many ways that documents and information can be compromised. The two areas that need to be protected are what information is housed inside of the printer, such as the hard drive, and the actual physical documents that are printed externally. A security plan that covers both of these aspects is essential.

Internally Unbeknownst to some, jobs sent to a printer may be saved on the hard drive. To protect stored data, always have the printers hard drive removed and wiped before returning a leased machine or getting rid of an old one. Another internal threat that exists is via your network. Hackers can access information sent to PCs and printers. Check to see if you can encrypt these connections. Your machine may have the capability, or you can purchase additional software. Finally, fix known security issues with up to date software.

Externally Securing your physical documents are a little easier. First, place your printers in a common area of the office to discourage snooping. You can also password protect access to the printer so that it only prints when the code is entered. Password protection can also limit other people from changing printer settings.

There is no such thing too insignificant to secure. While a printer may not seem like a top priority in your IT security plan, there are many reasons that it should be. Access from internet or connections between PCs and printers need to be secured as well as the hard drive protected. Equally important is the location of your printers and who has access to what. For more information about security and printers contact us!

2024-04-08T13:00:11+00:00Tags: |
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Explore Unique Offerings of a Copier Dealer

Don’t want to buy that expensive machine, but have your heart set on producing a certain project? See how equipment leasing relieves stress. Then, once you are accustomed to how easy equipment leasing is, you will want to know what machines are available. Copier dealers carry different products, and they are all worth exploring. Here are few examples to get you started.

Wide Format Printing A printer that produces prints on a roll from 18” to 100” is considered a wide format printer. Don’t limit yourself to thinking these printers are just for creative outlets. If you are starting a project that involves banners, architectural drawings, or media backdrops then look into utilizing a wide format printer.

Production Printing Intricate, high-volume jobs require production printing. You might need a production printer if you are working in an office that requires signed paperwork from clients. Renting through a copier dealer means you don’t have to worry about the wear and tear on a machine that comes with excessive production printing. Through a copier dealer, you can rely on professional service and maintenance.

Dictation Equipment If you have an important meeting taking place and want to record the conversation to leave your hands free, dictation equipment is available. Not all companies possess this equipment and don’t need it regularly. Knowing what options are available can help bypass roadblocks to success.

Your company has infinite potential, none of which should be stopped by lack of equipment. There is no need to stop the ball rolling on a project that requires a machine you’re not ready to invest in. Research of copier dealers will show that the possibilities are endless. If you are looking to complete a unique project through the help of a copier dealer, call us […]

2024-04-08T15:37:57+00:00Tags: |
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3 Ways to Increase Multi-function Copier Output

There’s nothing better than getting more than you expected. While you might already love your multi-function copiers for their basic copying, scanning, and printing functions, you might be surprised by what else they can do. Learn how to get even more out of your machine and increase your productivity.

Getting the Most Out of Your Multi-function Copier

1. Printer Settings Speed and quality are top concerns when printing documents. Take advantage of your printer settings to customize your printer for your needs. If you think your machine is printing too slow, change to draft mode to speed up everyday memos. Likewise, if you see a decrease in quality for more important documents switch to a higher quality mode.

2. There’s an App for That Apps aren’t just for your smart phone. Individual multi-function copiers will give you the ability to access apps within the copier. Explore these options to find ways to increase your productivity.

3. Wireless Connection Printing and scanning over wi-fi are impressive features of the current technology. If you are experiencing a slow wi-fi connection, the simple fix may be in shortening the distance of your copier to the router. The closer the two are the stronger the wireless connection.

4. Service Whether you’ve purchased or leased your copier, you should have a maintenance service. Don’t forget you can depend on a service professional when your machine is down. There is no need to worry about troubleshooting on your own. A professional will have you back to business in no time.

More than You Bargained For

Once you’ve purchased the perfect multifunction copier for your needs, the additional benefits will become apparent. There are many ways to customize your copier to your specific needs. If you would like to learn more about what you can do with a multi-function copier, contact us today!

2024-04-03T11:58:21+00:00
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3 Ways Managed Print Will Save You Money

In business, it is always true that saving money happens when you pay attention to the details. When you take a look at the organization of your printers and printer supplies, you might find you could use a little help. Managed print takes your office’s printing infrastructure and enhances it to increase productivity while saving you money. Here are three ways managed print makes that happen.

It’s all in the organization

1. Assessment of Your Workflow The first step a managed print service will take is analyzing the workflow of your office. They will take into account how many printers you have, what shape your printers are in, and the efficiency of your fleet as a whole. From this gathered information they will be able to advise you on consolidation and money saving tips.

2. Ordering of Supplies An important aspect of managed print services is the organization of your printing supplies. It is very common for companies to have an excess of supplies or the myriad of incorrect purchases. Managed print will take this task off your hands and create an ordering schedule that saves you money by only ordering the right products when they are needed.

3. Machine Monitoring An overlooked bonus of managed print is the monitoring of devices. Printer security is more important than ever, and document management will keep an eye on any suspicious activity. They will also be alert to issues and take care of the problem quickly.

Work Smarter

A well-oiled machine takes work and the effort of many. Document management is a smart move for offices as it will enhance productivity by fine tuning your printing processes. If you are considering ways to become more efficient, call us today!

2024-04-03T11:57:03+00:00
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How to Maximize the Benefits of Your Printer

A lot of thought went into choosing the right printer for your business. Along the way, you probably asked yourself a few questions about what you were looking for in a printer and figured out what functions were most important to you. Now that you’ve got the machine, it’s time to use it to the best of its ability. Take a look at how to get the most out of your printer by utilizing the following functions.

To Save Money

When printing basic forms and documents, it’s best to adjust your printer settings to induce cost savings.

*Greyscale: This is the lowest quality setting for font color. If you are printing primarily text, this is an appropriate setting

*Duplex printing: Cut back on the use of paper by printing on both sides. You’ll save money and have less of an environmental impact.

*Turning Toner Save Mode on: This setting will decrease the resolution and save resources.

*Copy and paste from web browsers: Instead of selecting print from your web browser directly, transfer the text to a text editing document to condense some pages needed for printing.

To Increase Quality

For projects that require increased quality printing, you can take advantage of settings that create a superior product.

*Use manufacture recommend products: Printers are made to work best with approved products, and it will show in your printing.

*Maintain and clean your printer: To maximize the use and longevity of your printer, continue to keep all aspects of the inner parts clean from debris that builds up. Likewise, protect the outside of your printer from the surrounding environment.

*Adjust print speed: Slow down the speed of printing to produce quality prints that take more time such as those in color or with high resolution.

The Control Is Yours

Your printer has one job, to work for you. Whether you are looking to cut costs or improve your printing quality, […]

2024-04-08T12:58:46+00:00Tags: |
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Why Leasing Through a Copier Dealer is the Best Choice

If you are in the market for a new copier or printer, then you have probably heard all the pros and cons between purchasing and leasing. If you are looking for more freedom and flexibility, then leasing is the way to go. Read on to discover why you should lease your next copier or printer.

Deciding to Lease

A significant benefit of leasing equipment is the ability to spread out the cost over a longer period. If you are in need of new printers or copiers but don’t want to make the initial investment, leasing through a copier dealer will free up your funds for other needs. Another bonus of leasing is the inclusion of service agreements. A copier dealer will be there to provide maintenance and technical support.

Securing the Right Contract

When you are working with a copier dealer, it is important to let them know what you are looking for in a machine. Choosing a copier or printer for lease will require asking yourself the same questions as if you were purchasing. By giving them a basic understanding of what your business is and what kind of projects you do, they will be able to set you up with the appropriate machine to lease.

Another factor to consider is whether you will need equipment on a short term or long term basis. If you are just looking to use a single machine for a particular project, then you will just be looking at renting for a short amount of time. Leasing, on the other hand, will cover a couple of years, and therefore you should be prepared for that commitment.

There is no need to rush into a purchase if leasing from a copier dealer is a better fit […]

2024-04-08T15:34:25+00:00Tags: |
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Why You Need a Multi-Function Copier with Finishing Options

In a fast-paced environment, we are always looking for ways to produce projects faster. If you are in the market for a new multi-function copier, you probably have a list of essential features needed for your office. What you might not have considered is the benefit of choosing a multi-function copier that provides different finishing options. Finishing options occur both in and outside of the copier, creating documents that are more than just paper and ink. Read on for easy in-house finishing options.

The Details That Pull Your Project Together

Stapling – Having equipment staple documents for you saves an immense amount of time. All you have to do is specify the binding edge and number of staples. Add this to duplex printing, and you’ve got a great project made quickly.

Hole Punch – If you are creating documents to place in binders, punch function is a must. Once again all you have to do is specify the binding edge.

Booklet – A booklet can be created by printing on the front and back of the paper and finishes with a fold down the middle.

Folding – For creating pamphlets, the folding finishing option does it all. Anything from C-fold to Z-fold and much more. With this function, you can explore these options and create unique projects.

Post Process Inserter – If you are creating booklets or pamphlets that need an additional insert, this can be done with pre-printed or special blank pages.

Great Looking Documents At Your Fingertips

To create great looking projects look no further than your in office multifunction copier. There’s no need to ship out projects to third party vendors or spend labor costs on putting documents together. Take advantage of the ability of your multi-function copier to staple, hole punch, and fold documents. For more information on finishing options and all other office equipment, contact us!

2024-04-03T11:53:10+00:00
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