Multifunction and Single Function Printers: Which Do You Need?
Replacing or purchasing a new printer gives you the chance to invest in equipment that suits the needs of your company. If you haven’t worked with a multifunction printer, you may be wondering how it might serve you better than a standard printer. Here are some pointers on deciding what’s best for you. Analyze Your Needs The first question to ask yourself when deciding between multi or single function printers is, what are the needs [...]
5 Ways Managed Print Will Cut Printing Costs
Managed print is a service that aims to eliminate printing behaviors that cost your company money. By assessing your printing environment, a provider can make recommendations that will decrease costs. Here are five ways managed print will cut expenses. 1. Consumables One less talked about aspect of managed print is their consumable ordering schedule service. Managed print will assess how much paper and ink you go through and when it needs to be ordered. This will [...]
A Guide to Office Machine Maintenance
Your office runs off multiple machines that make your work possible. It makes sense then that you would want them to last as long as possible. Taking care of your devices will ensure they produce needed output without downtime. 1. Multifunction Copiers and Printers Office machines like multifunction copiers and printers are used a lot. For this reason, they are susceptible to paper jams and worn out parts. Maintaining these devices can help prevent frustrating [...]
All You Need to Know About Buying a New Copier
If you are spending more time servicing your copier than actually using it, it’s time to get a new one. Downtime results in a loss of productivity and thus a loss of revenue. Here’s all you need to know about buying new office copiers. Ask These Questions What is my volume and usage? What is my budget? Is color mandatory? Asking these question will give you a good jumping off point. First, by questioning how much you [...]
5 Hidden Costs of Printing
Your printer incurs daily use and obviously takes energy and products to use. While you know that some expense must be made, it’s hidden costs that are an issue. Here are five to look for. 1. Consumables Having to pay for paper and ink isn’t a hidden cost, but there are ways they can sneak up on you. If the ordering of consumables isn’t managed correctly, you can end up spending a lot more money [...]
10 Values Every Managed Print Provider Should Deliver
Choosing a managed print provider should take some consideration. Here are ten values you should look for. Performance Metrics 1. Assessment: An analysis of your current printing practices is key to implementing new print structures that will have positive changes. 2. Transition Management: Changing the way your business handles printing will not happen overnight. A successful managed print provider knows how to transition your team the right direction. 3. Infrastructure: A managed print provider that [...]
4 Questions to Ask Yourself When Buying a Multifunction Copier
A multifunction copier brings to mind a particular image and definition of what the machine can do. You might be surprised then, that multifunction copiers can have different sets of features. Some are better suited for larger companies while others benefit smaller businesses. Take a look at the following questions to figure out what your perfect multifunction copier would look like. 1. What type of printing do I do? There are many reasons to buy [...]
The Practical Guide to Leasing a Copier
Whether it fits your budget or you’ve decided you want a lease that includes service, you’ve decided to lease a copier over buying. Now that you’ve made the decision to lease, you need to make sure you get the best possible contract. Here is a practical guide to leasing a copier. Understand What’s Included Different copier dealers will present leases that vary in what they provide. Your responsibility in choosing who to lease from is to [...]
How to Recycle Your Printer In 3 Easy Steps
Protecting your printer and the data that travels through it is a leading priority. While in use, you are proactive about keeping software up to date and changing passwords regularly. Now that it’s time to get a new printer do you know how to keep your files on the printer hard drive confidential? For companies operating in the public health industry or those taking care of personal financial records, privacy is a significant concern. Read [...]
Facts About Managed Print You Need to Know
Managed print is a service that examines your current printing practices and helps implement new strategies to run an efficient and less expensive printing fleet. Here are four facts about managed print you need to know. You Will Spend Less With the help of managed print, you will discover money you didn’t even know you were spending. The goal of the service is to pinpoint the areas where unnecessary spending is occurring. This could be in [...]