Replacing or purchasing a new printer gives you the chance to invest in equipment that suits the needs of your company. If you haven’t worked with a multifunction printer, you may be wondering how it might serve you better than a standard printer. Here are some pointers on deciding what’s best for you.

Analyze Your Needs

The first question to ask yourself when deciding between multi or single function printers is, what are the needs of your office? There’s no sense in bringing in a fax or scanner if they are rarely going to be used. On the other hand, if you’re continually outsourcing copy jobs because all you have is a single function printer you will benefit from a multifunction printer. Another feature to consider is speed and quality. If you are printing graphics that need high-quality ink, you may not find a multifunction printer that can fulfill that. In this case, investing in a single function device will better suit your needs.

Ease of Use

A benefit of multifunction printers that many offices claim is ease of use. Instead of having to learn multiple brand functions and equipment types, a multifunction printer only has one manual. Another benefit of a multifunction printer is being able to complete a project with one device. You can switch between functions and scan information that is printed and then copied multiple times.

Which Do You Need?

When it comes down to deciding between a multi or single function printer you’ll have to figure out which you will get the most benefit from. If your office doesn’t regularly scan or copy it’s easy to say you only need a single function printer. Investing in a multifunction printer will be worth it if you are continually producing documents. If you want to learn more about choosing the best office equipment for your company, call us today!