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So far Peter Paul has created 262 blog entries.

A Definitive Checklist for Choosing a Printer

It’s time for a new printer, and you’re not sure where to start. It would be easy to choose a printer based on brand and price alone, but that’s not going to get you the printer you need. There are specific details particular to individual printers that will affect how they work for you.

Why Small Details Matter

It can be helpful to think about what you did and did not like about your previous printer and use this information to decide which printer features you want. Read through this checklist to make a note of which features you want your new printer to have.

  • Paper Size – Most companies will only need a printer that supports legal letter size paper. If you are looking to create bigger projects such as blue prints or banners, you will need to look at large format printers.
  • Duplex Printing – Printing on both sides of the paper, when appropriate, is economical and sustainable.
  • Page Per Minute – A larger office will want a printer that can readily produce print jobs for multiple employees. If you work with a smaller amount of people who rarely print, a slower model will work perfectly fine.
  • Print Job Volume – You’ll want to look to see if the printer has a paper tray or cassette to find out the capacity of a printer. A tray caps out at 550 sheets while a cassette can fit up to 2,000.
  • Finishing Options – Stapling and hole punching are just two of many finishing options that can be included in a printer.

Working With a Trusted Dealer

Having thought out what features you want on your printer in advance will make for an easier shopping experience. You should also work with a knowledgeable copier dealer who can help narrow down your choices even further. Copier dealers may have more information about new […]

2024-04-08T12:13:30+00:00Tags: |
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Essential Things to Look For In a Copier Dealer

Before you can buy new office equipment, you need to decide where you’re going to buy it. You can find the same brands and models at most stores, but you won’t find the same service. There are a few things you should look for in a copier dealer that can make a big difference.

Unique Level of Service

Working with a copier dealer should not end once you walk out the door with your new machine. You should expect to be contacted relatively soon after your purchase to make sure everything is going well. Ideally, you will build a relationship with your service provider. Ask a potential copier dealer what kind of maintenance they provide and who you can contact with questions regarding your equipment. A professional service provider will be more than happy to continue helping you after the sale.

Authorized Matters

Make sure you are dealing with an authorized copier dealer. When you purchase equipment from them, you will know that the manufacturer has deemed them competent and able to help customers with their product. You will also be able to ask specific questions about brands and features as the service provider will have in-depth knowledge. You’ll be glad you worked with an authorized dealer when you need maintenance, and the provider doesn’t need to seek outside help to fix your equipment.

The Local Difference

Local copier dealers are in touch with their community and are customer oriented. You’ll receive a more proactive approach and quick response times. If you are considering between a corporate or local copier dealer, visit each dealer and notice the difference in relationships building.

If you are looking to buy new office equipment from a local copier dealer, we are a service first philosophy company. To learn more about us and our products, contact us today!

2024-04-08T15:12:51+00:00Tags: |
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Insider Tips For Buying a Multi Function Copier

With so many brands and constant new upgrades, purchasing a multifunction copier can be overwhelming. There are simple strategies for weeding your way through all the choices. Multifunction copiers have a lot of components and breaking them down into smaller pieces can help you talk the challenge. Here are four insider tips for buying your next machine.

1. Required Features

Multifunction copiers come designed for many different uses. Narrowing down your needs will help determine the right one for you.

Consider features such as:

  • Print Volume
  • Color Vs. Black and White
  • Staples/Folding/Hole Punching

2. Sustainability

A new multifunction copier presents you with the opportunity to choose features that decrease your impact on the environment. First and foremost you have energy savings from the consolidation of all your devices into one machine. Also look for duplex printing to help reduce paper waste.

3. Acquisition Method

One of the most daunting tasks of getting a new multifunction copier is fitting it into the budget. If you’d rather not make an outright purchase, you can choose to lease a machine. Read here for help deciding between leasing or buying new office equipment.

If you work with a copier dealer, you can also discuss cost-per-page agreements and bundling of equipment and services.

4. Choosing a Copier Dealer

Purchasing from a copier dealer should feel like entering a partnership. The service should extend past the date of purchase and include regular check-ups and maintenance. An authorized dealer can provide years of experience and knowledge that will be helpful with future issues.

For more information on multifunction copiers and working with a service focused copier dealer, call us today

2024-04-03T11:01:23+00:00
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Proven Ways Managed Print Can Accelerate Your Small Business

Small business owners know that any moment of downtime will affect their company. To prevent issues from arising you should examine the benefits of managed print. Managed print is a document solution that aims to reduce printing costs and create an integrated printing fleet. Here are three proven ways it will accelerate your small business.

1. Streamlined Workflows

A small business may struggle with reducing print costs without resources to help guide them. It’s common for employees to print unnecessarily to printers not suited for their particular print job. To combat these challenges, managed print assesses your current printing fleet. This assessment will give them data to track who and what is being printed. They will also be able to figure out which printers are working efficiently and which using more energy than they are worth.

Production will accelerate once you implement print policies that cut down on wasted consumables and teach employees proper printing guidelines based on a managed print assessment.

2. Moving Into the Digital Age

As technology advances, it’s important for small businesses to keep up with the market around them. The best way to do this is by digitizing your office. Managed print will help you make the transition by slowing down your dependence on paper and looking for tasks you can complete digitally. These tasks can include switching from wet ink to electronic signatures and emailing new hire handbooks instead of printing them.

3. Keeping Documents Secure

The loss or breach of data can be detrimental to any company, particularly small business. Managed print procedures include analyzing the effectiveness of your current printing fleet and if any of your printers are unsecured; they will alert you and present a solution.

Small businesses need to take more discretion when deciding where to spend their budget, but managed print should not be looked over. Future planning will always […]

2024-04-03T11:00:08+00:00
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5 Ways to Master Mobile Printing

Whether it’s pleasure or business, we’re always on our phones. And in an increasingly fast-paced world, we have the power of the internet in our hands constantly. With cloud software that uses internet-based servers, we can access files in and out of the office. Now, with mobile printing, we can also print without using a desktop. Here are five ways to master mobile printing.

1. Get Everyone On Board

The beauty of mobile printing is that anyone can use it. Mastering mobile printing means your whole team understands how to use it effectively. This will create a more flexible workforce and increase the ability to work from anywhere. No longer will your employees suffer from having to wait to get back to their desk to print needed material.

2. Cut the Cord

Most people are used to printing strictly from their computer and are tied to the limitations that presents. Mobile printing allows you to access documents on cloud software and send them to your nearest printer. If you’re at a secondary branch or home you can still complete needed work tasks on time.

3. Use Any Gadget

Though it’s called mobile printing, the technology is not limited to your mobile phone. You can use a laptop or a tablet to print, no cord connection needed. Any gadget that can access wifi is made for mobile printing. When buying your next printer make mobile printing a priority if you don’t already have it.

4. Access Multifunction Abilities

Mobile printing allows you to put information on paper, but did you know you can digitize physical documents as well? There are apps available that allow your phone or tablet to act as a scanner. Take files and upload them to cloud software for […]

2024-04-08T12:12:03+00:00Tags: |
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Are You Taking Advantage of the Relationship with Your Copier Dealer?

You work in close collaboration with a copier dealer to find the perfect printer or copier. They are aware of your printing needs and the goals of your company. Use this relationship to your advantage as you come across questions or issues with your machines.

Get the Most Out of Your Office Technology

Chances are you made a specific list of features you would need when you started shopping with a copier dealer. While you were aware of the features and their benefits maybe now that the printer is in your office, you’re not quite sure how to use it fully. Talk with your contact at the copier dealer to take advantage of features like printer address books that save all your contacts or have them help you set up the mobile printing you were looking forward to using.

Learn New Skills

It’s always in your best interest to continue learning. When it comes to printer functions, there’s always something you can add to your repertoire. If you have a relationship with a copier dealer, then you have a wealth of knowledge on your hands. For example, if you were having a challenge creating a newsletter their team will likely have someone on staff that knows exactly how to help you. Tap into this resource without hesitation.

Avoid Frustration

Printers are not always easy to use and can cause some irritation. Copier dealers employ expertly trained staff who know how to service specific machines and brands. Instead of getting angry with your printer, contact the copier dealer you bought it from and have them assist you in solving the problem.

Building a supportive contact with a copier dealer is a must do for any business with printers and copiers. Having someone who can help you get the most out of our printing fleet while providing additional insight is invaluable. To […]

2024-04-08T15:11:56+00:00Tags: |
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4 Smart Strategies When Buying a Multifunction Copier

Investing in office technology doesn’t need to be a blind maneuver. If you create a well thought out plan about how you want this technology to integrate into your office, you will find the right machine. Here are four strategies to use when buying a multifunction copier.

1. Consider the Long Run

Base your multifunction copier purchase on more than just the upfront purchase. Don’t forget to consider cost-per-page and the average cost of printer cartridges. Your cartridge costs will need to take into account that you use the machine for multiple processes. If you choose the right multifunction copier, your initial investment could lead to a drop in annual operational costs.

2. Remember to Integrate

Nothing is worse than finding out that your new multifunction copier is not compatible with your current IT network. Consult with your IT team before shopping to understand what features your copier needs to be consistent.

3. Think About Processes

Investing in a new multifunction copier means you can look for features that accomplish tasks you were previously unable to complete. Finishing features such as hole punching or folding can take the manual labor out of large projects while mobile printing can increase flexibility. If you look at the copier as part of a whole new process, the possibilities are endless.

4. Start a Relationship

As you begin shopping for a multifunction copier, take note of your interactions with different copier dealers. Eventually, a problem or question about your machine will arise, and you want to work with a company that’s responsive and respectful of your time. Invest in building a relationship with a reputable dealer now to have the security of knowledge and expertise down the road.

To learn more about multifunction copiers and other office technology, call us today!

2024-04-03T10:56:06+00:00
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Get Rid of These 4 Hidden Printing Costs with Managed Print

It’s easy to see the big picture when creating budgets. What takes us by surprise are the costs we didn’t see coming. If you’re not careful, your printing budget can be eaten up by avoidable expenses. Use managed print services to help get rid of these costs. Managed print is a service that will monitor printing processes and ensure they are running efficiently.

1. Consumables

It’s the smaller numbers that add up over time. Print cartridges and paper have a little monthly impact but might surprise you when you see the yearly cost. Managed print puts a structured ordering process into place to make sure that your office only purchases consumables when needed.

2. Ignoring Long-Term Costs

If you’re in the market for a new printer or copier, there is more to consider than the upfront cost when it comes to expense. Cost-per-copy and use of print cartridges all need to be weighed out. Managed print services start their process with an assessment of your printing fleet and can help you decide what you’re lacking and the features that will fill in needed gaps so you can make the most appropriate purchase.

3. Poor Arrangement

One aspect of the managed print assessment is analyzing the productivity of your printing fleet. If people are sending high-volume jobs to an older printer and simple texts jobs to a high-speed color printer, there is a misdirection of workflows. Fix lost productivity to gain back lost revenue.

4. Unnecessary Printing

In a predominately digital world, the need to print exists but has been minimized. If your staff still prints documents that can be sent and edited online, managed print will catch these overprinting issues. A print policy that stresses responsible printing will decrease costs.

If you want to increase efficiency and reduce your printing expenses, start with a managed print program. To learn more, 

2024-04-03T10:21:27+00:00
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4 of the Worst Printers Problems and What You Can Do About Them

We use printers so often and without issue, that when something isn’t working quite right, we notice immediately. If you’ve ever worked with a printer, there’s a high chance you’ve encountered one of these four problems.

1. Paper Jams

One of the most frequently encountered, and frustrating, printer problems is the paper jam. A paper jam occurs when paper becomes caught in the feeder and stops operation. The worst thing you can do is try and tear out the document. Instead, carefully turn the feed wheel and allow the paper to churn itself out.

To prevent paper jams make sure to use the right paper size and load it correctly. Dust can also accumulate and cause jams so clean the feed tires on a regular basis.

2. Cartridge or Toner Issue

Printing relies on a cartridge or toner being present and functioning within your machine. If your equipment is telling you there is a malfunction with the cartridge or toner, there could be one of two things happening. First, there could be a manufacturing error which can be corrected by the place of purchase. Secondly, you could be using an incompatible product, if so your quality will suffer.

3. Creased Prints

If your documents are continually coming out wrinkled, you should look at the paper quality and then your paper tray. Equipment such as feed and exit rollers can prevent sticking when worn out which will lead to a wrinkled document. If your paper is of good quality before being placed in the machine, have a technician review your printer.

4. Uneven Print Quality

You can usually fix light and dark print discrepancies in your printers settings. Resetting your density levels should be the solution. If the settings are not the source of the problem, the next place to look is the toner. If you’re not using the recommended product for […]

2024-04-08T12:11:00+00:00Tags: |
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