Everyone has those days where the office multifunction copier is not working fast enough for them. If this has been you, there is good news! All you need is a quick ten-minute fix to get your documents printing at your desired speed.

Increase Your Output

The quickest way to faster output by your multifunction copier is to start with your settings. First, change the print settings under quality. Selecting the draft feature will speed up your copier. The draft setting is a fine choice if you are mainly printing text documents. Next, if you are printing wirelessly over a network place the printer closer to the router. The closer the two devices are the stronger your connection.

Long Term Solutions

To continue to have a multifunction copier that prints quickly it’s important to maintain your machine. You can do this by always keeping the copier clean. A lint free cloth can wipe the outside of the machine while you should routinely check that dust and debris has not gathered inside the copier or on the paper feed. If you’re ever having difficult issues with your multifunction copier, don’t be tempted to fix it yourself. It’s not worth damaging the machine in the long run. A service professional will make sure you are back up and running with little interruption to your workday.

Your Multifunction Copier is Flexible

If you are hoping to speed up your printing process and save money all it takes is a quick setting change. Also, you can always switch your settings back and forth if you ever need a higher quality document. Proper maintenance and cleaning will also continue to keep your multifunction copier working in prime condition. To learn more about multifunction copiers and other office equipment, give us a call today!

By deciding to implement managed print in your office, you have chosen to take control of your printing process. There are a few things you can do before you begin evaluating your printing infrastructure. Set yourself up for success by laying the groundwork for a smooth transition.

1. Observe Your Printing Practices

The first step to take in preparing your office for managed print is to take note of current printing habits. By analyzing your printing practices, you can determine which areas to focus on. It might be that a particular employee prints unnecessarily or that certain tasks can be done digitally.

2. Brainstorm With Your Team

You’ll want to have everyone on board with managed print, and the best way to do that involves your team from the beginning. Have everyone think about their printing practices and then list out ways they could minimize their printing. Going digital is a lot easier than it seems and will improve job functions.

3. Explain Cloud Software

For those unfamiliar with cloud software, the process of storing files digitally can be confusing. Using the cloud is not tangible, and therefore data security might seem weak. Explain how digital document storage works and the layers of security that are involved so that people feel comfortable with the cloud and are less inclined to print.

4. Organize Your Supply Closet

An intended outcome of managed print is saving money through a more organized stock of printing supplies. Prepare your storage space by taking inventory of what you have and take note of how often you are replacing paper and ink.

Once you’ve observed where the bulk of your printing is coming, from you can have a conversation with your team about your printing infrastructure moving forward. The more people are involved and educated on expectations the more willing they will be to help.

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If you have a laser multifunction copier, then you are familiar with purchasing toner cartridges. But how much do you know about the process of printing with toner and what is its composition? Brush up on a few things to know about toner.

Quick Facts About Toner

• 1. Toner Can Be Magnetically Charged

We don’t overthink about how toner comes to stick to the paper we are printing on. Toner itself comes in powder form. To form text or pictures, multifunction copiers utilize an electrically charged drum that picks up the magnetically charged toner and glue it to the page with heat.

• 2. It’s Created from Particles of Plastic

There are six colors of toner that can be combined to create colorful pictures. These six toner colors are powder, composed of super fine particles of plastic.

• 3. What is OEM? (Original Equipment Manufacture)

Original equipment manufacturer refers to the toner that is the same brand as your multifunction copier.

• 4. Toner Should be Changed Every 2,000 Pages

Whereas a copier will need an inkjet cartridge replacement every 500 pages, toner lasts much longer.

• 5. Regular Maintenance Will Increase Lifespan

You can clean your toner cartridges to make sure dust and debris do not gather around them. Wiping with an activated toner cloth will collect toner particles that might be missed by other cleaning products. A maintained multifunction copier will always produce faster prints.

A Major Part of Your Copier

A multifunction copier that uses toner is known to supply crisp and clear images. Now that you know a few things about toner, if you are having issues with your quality of prints you have an idea of how your machine works.

To learn more about multifunction copiers and other office supplies, call us today.

A large part of business expenditures ends up on paper. Printing, products and their associated machines, require time and monetary investment. Managed print services evaluate your printing infrastructure and improve your daily operations and is bound to be your company’s go-to service.

Cost Reduction

Managed print services work to pin down the exact usage of your printing fleet and supplies. When you have access to data that shows where you can reduce spending on printing, you have more control over your budget.

Increased Security

There are security features that go unused because companies are unaware they exist. In its attempt to organized your printing fleet, managed print can improve the safety of your machines and the data they hold. Authorized print codes and hard drive protection are a few functions to implement.

Focus On Critical Activities

When you are analyzing your printing costs and trying to maintain an appropriate amount of supplies, other important tasks can be but on the back burner. Let a managed print service do the work of process improvement so that you can focus on what’s most important.

Go Green

Your print infrastructure plays a significant role in your energy costs and the amount of waste you produce. With managed print, you can reign in your energy costs as they help you to condense and consolidate your printing fleet. You may find that an old machine that barely gets used takes up a majority of your energy. An organized supply closet only stocked when needed will also help to reduce waste.

Managed print services is a document solution that boosts profits by preventing security breaches and allowing you to focus on critical tasks. An analysis of your printing fleet and the presented solutions will prove to save your company time and money.

To learn more about document management and other office solutions, call us today! […]

So your printer is broken, and your copier is slow. If you think you have to decide which one to replace between the two, think again. A multifunction copier builds all your needed equipment into one machine. If you need further convincing, read on to learn why you should purchase a multifunction copier.

Convenience

Bundling your copier, printer, scanner, and fax has a lot of benefits. If you receive a fax and need to make copies, it can all be done it one sitting. No need to go back and forth between your desk or separate machines.

With wireless connectivity, you can also print from any device allowing you the flexibility to work from multiple platforms. A multifunction copier subtly creates a more efficient office.

Cost Savings

The main attraction of a multifunction copier is the money it saves your business. Instead of paying for a separate copier, printer, and scanner you make one initial purchase. This means you condense your maintenance costs into one machine.

Not only are you saving money by having a multifunction copier, but you ease the burden of shopping for consumables. Especially when you have equipment for different brands, keeping up with the different required ink and paper can be a chore.

Sustainable

A bonus of owning a multifunction copier is its assistance in your efforts to go green. One machine takes up less energy than several different once. Also, you can program it to shut off at unneeded hours as not to waste energy. You can also reduce your waste of consumables when you only have to order one kind and can keep track of how much ink and paper you are using.

To learn more about multifunction copiers and other office equipment, call us today!

Managed print is a trending word in business today and for a good reason. If you don’t have a good grasp of how much your company is spending on printing whether it’s energy cost or consumables, your bill may be larger than you imagine. The problem with keeping track of this information is the work load it adds to your schedule. A managed print service does the work for you and lets you focus on core tasks. Here’s how managed print can save you money.

Benefits of Managed Print

Managed print is an outsourcing service designed to restructure your printing environment in a way that is more profitable. To do this, service professionals will analyze your printing fleet and employee habits. By using this data, a managed print service can figure out where money is being lost and come up with solutions to these problems.

The key benefits of managed print are cost savings, data security, and increased sustainability. As you see these benefits emerge through managed print, you will also notice an increase in productivity as employees no longer have to focus on unneeded tasks outside of their daily goals.

How Managed Print Works

Managed print works by assessing your printing environment to pin point where you can make improvements. To make these improvements, you will implement print rules. These rules might cover who can print and what can be printed. Other rules include mandatory duplex printing when appropriate and automatic gray scale printing.

Questions to Ask when Looking for a Service Provider

Choosing the right service provider makes all the difference. Start with these questions when deciding which managed print service to use.

• What security features do you make available?
• How will you measure and report cost reductions?
• Does the provider have positive reviews?
• How does the provider plan to integrate with your IT network?

For more information on managed print, call […]