There is a lot of information floating around about what managed print is and who it is for. To clarify why exactly you might want managed print, here are the facts.

You Don’t Need New Equipment

Just because you are enlisting a managed print service does not mean you need new printers or copiers. Part of managed print is assessing your printing fleet to see if your equipment is running efficiently. If your fleet is up to date and at the level of productivity that you need, then there is no reason to invest in new machines.

Anyone Can Benefit from Managed Print

If someone is telling you that managed print is only for certain organizations, they are wrong. Managed print is a service for any company that wants to cut costs and lower their printing output. You do not need to be a large corporation to benefit from managed print. As long as you are looking to organize your printing process, then it is a service you can use.

You Can Have Different Branded Devices

An excellent managed print service should have no problem working with multiple equipment brands. Analyzing the number of pages printed and who prints them has nothing to do with brands. A managed print service focuses on lowering your costs associated with printing and helping you organize your supply ordering patterns.

The primary goal of enlisting this type of service is determining what should and should not be printed, as well as assessing the productivity of your current printing equipment. If you have more questions on what managed print is and if it can help your business, give us a call today.

The purchase of a multifunction copier is an investment that should last. While you may think you are getting the most productivity possible out of your machine, you might be missing out on some unique features.

3 Features to Take Advantage Of

Make Your Office Greener

There are a lot of ways your multifunction copier can make your office greener. You can begin by changing some of your copying and printing settings. Start with setting your print options to duplex to create documents that print on both sides. Next, turn toner save mode on. This setting will help to conserve resources and minimize the amount of toner used.

Create a Professional Project

Have you thought about creating professional looking brochures or pamphlets? There is no reason to send these jobs off-site when you can do them right in your office. Finishing options give you the ability to create various folds, like Z-fold or C-fold, for different looks. You can even put multiple sheets together with hole punches or staples.

Set a Passcode

If you want to control who has access to documents at your multifunction copier you can install a passcode. Passcode protection will require users to enter their pin to release print jobs. Holding print jobs will ensure that only authorized users are in possession of sensitive data. Look into additional security features on your equipment to strengthen your protection.

Impact Daily Operations

There are always ways to improve the workflow of your office. Sometimes these improvements don’t require new software or technology, but rather a new view of what you already have. Take advantage of what your multifunction copier has to provide you with: a greener office, professional projects, and secure data.

For more information on office equipment products, contact us today!

Nothing big happens overnight, and new processes such as managed print can throw some people for a loop. Paper has always had a role to play and business and won’t disappear anytime soon. Only now we have the technology to transition from dependence on paper documents to a more digitized work environment. Managed print services will evaluate your printing infrastructure and make recommendations to improve daily operations.

Decide What Good Looks Like

Set goals for your office so they can see what success is. As you work towards more responsible printing practices, people will like to know they are printing appropriately.

• When You Should Use Paper People should be aware that paper is not banned and there are appropriate times to print. These will include whatever your teams or employees decide will be on the ‘good’ paper list. You can also determine when to use duplex printing or color.
• Alternatives for Paper As you begin to reduce your printing practices, you will see where there are digital processes for tasks normally done with paper. For example, You can use e-forms and electronic workflows for supply ordering and other logistics.
• Device Usage Managed print services will be evaluating your printing fleet and if it is efficient for your workload. Your employees may have to adjust to a decrease in machines, but it should balance out as they being to print less.

Getting Organized

A primary goal of implementing policies through managed print is to organize your resources and reduce waste. Printing policies will help your employees adhere to the recommendations made to reduce gaps in productivity.

For more information on managed print and how it can benefit you, contact us today!

Have you ever wanted to print something as you were walking in the office only to have to sit down and fire up your computer? If you have, it was probably an email or an article you were reading on your phone. Today mobile printing is an option, and it’s simple to do.

Freedom From Your Desk

Establish Device and Printer Connection**

• With an Apple Product An Apple product, such as an iPhone or an iPad, will use the iOS software. To connect with a printer using Apple products the printer or multifunction copier needs to be AirPrint compatible. If it is compatible, both the device and the printer need to have the same Wi-Fi connection to be able to print. If the printer does not support AirPrint, most large names such as HP and Epson have apps you can download for your device.
• With an Android Product An Android device will connect with Google Cloud Print. Connect the printer you are using to a computer with internet access. Then you will have to use a Gmail account where you will be able to print e-mail attachments or documents stored in Google Drive.

Secure Your Printing

• Passcode Protection The beauty of mobile printing is that you can do it from anywhere. The downside is your documents are more vulnerable to prying eyes. To limit the amount of exposure to sensitive data have a user required passcode installed on the printer you will be using. This will ensure only you are intercepting your documents in case you are not standing there immediately when a document prints.

Any Device, Any Machine

As long as you follow the connection requirements between device and equipment you can whatever multifunction copier you have in your office. Take advantage of this technology to print documents right when you receive them on your phone.

More questions about mobile […]

You know managed print for its ability to improve your daily operations, but did you know it can help to digitize your office? Many businesses are beginning to collaborate on the cloud where they can store and access documents. Paper will always have a place in the office, but it is time to reduce our dependence on it.

Going Digital

People and Paper

Managed print is as much about who is printing, as it is about what is being printed. In the process of evaluating your infrastructure, a primary goal will be to reduce printing costs. To reduce printing, you should begin to consider how to digitize tasks typically performed with paper. For example, signing documents can be done electronically, or you could present training manuals as PDFs instead of printing the document.

Fleet Assessment

Assessing if you have enough printers to get work done and if your printing fleet is effective will be one of the first steps of managed print. This step will also include making sure that all of your equipment is up to date. A managed print service will not encourage you to lease or purchase new equipment that does not line up with your transition to a digital office.

Data Security

People may be printing documents for their records and fear the security of storing information digitally. A lot of paper is wasted by immediately filing after printing. This is a great situation to encourage people to consider the reasons they are printing. Educate them on the security of the cloud and how printing less will help your environmental impact.

Cost Savings

One of the primary goals of managed print services is cutting cost through print reduction. As you move away from paper, you can use these cost savings to help your IT team focus on projects that will keep you updated on current technology.

Managed print has many […]