There are so many great benefits associated with managed print services that it can be difficult to keep up with everything. Sometimes it can be helpful to focus on one advantage and study all of the details–so today, we’re taking a close look at how managed print can strengthen, streamline, and improve your workflow (on top of all the other things it does for your business).

A Quick Overview

Before we pull out a magnifying glass and get a close-up look at workflow solutions, it’s helpful to step back and get a quick overview of managed print services as a whole. This solution is so efficient because it was designed to work for any company, but can be specialized for every individual company, too. Essentially, managed print providers allow you to hand off the stress of print environments, high-tech devices, and printing workflows, allowing you to focus on what really matters–and meanwhile, the experts will be solving problems and streamlining processes for you.

Focusing on Workflows

Here’s a close-up look at how managed print can streamline your workflows!

• Step 1: Cut out unnecessary steps.

Unnecessary steps can weigh down your workflow and make it inefficient, frustrating, and confusing. Managed print helps you consolidate your steps, simplify your tasks, and better utilize your machines, all with the goal of making workflows simpler and stronger.

• Step 2: Perfect the fleet.

Your printer fleet is a huge variable in your print success. Managed print can help you identify your goals, analyze your needs, and make changes to your fleet–from upgrading devices, eliminating extra machines, or physically rearranging the printers–so that your workflow is as efficient as possible.

• Step 3: Keep track of your habits.

Managed print makes use of your habits, both the good ones and the bad ones, to find where you’re doing great and where you need some improvement. It’s this kind of personalized attention that […]

Taking care of your multifunction copiers isn’t just smart–it’s also the best way to make sure that these hardworking machines will stay efficient and trustworthy for years to come. Unfortunately, it’s not always easy to know just what the machine needs–so here are a few copier care tips you can try out today!

Protecting Your Multifunction Copier

Multifunction copiers have become a critical part of countless businesses. They help communications run smoothly, improve customer service, help create brands, and generally keep workflows healthy and functional–so it makes sense that copier care should be a top priority. A little bit of regular maintenance will help protect your multifunction copier from general wear and tear, but it will also help keep it in tip-top shape so that you never lose out on any of the efficiency you’ve come to expect from these machines.

Here are a few simple ways to show your multifunction copier some TLC:

• Use the right paper.

Some copiers can only use certain kinds of paper, and almost every make and model will protest to low-quality paper. Remember, paying a little bit more for higher-quality paper (and taking good care of it by storing it in a clean, dry place) will be cheaper in the long run because it won’t damage your multifunction copier.

• Handle with care.

Multifunction copiers aren’t exactly delicate, but that doesn’t mean they’re indestructible. It’s important to handle your copier with care at all times–for example, don’t press buttons multiple times when the machine is trying to boot up, don’t open the machine too roughly, and make sure to fix paper jams in the recommended ways rather than tearing or pulling.

• Keep it clean.

Keeping your copier clean is a simple, painless way to make sure it lasts longer. Just do a little bit of regular maintenance–like cleaning the exterior, the glass, and the trays–and […]

How do you choose the perfect managed print provider? It’s not always easy, especially when there are so many variables to consider–but luckily, there are a few tips that can make the process a whole lot easier. Let’s take a look!

Getting Started

The first and most important step in choosing a managed print provider is understanding your own needs and goals. Your business is unique, and you’re the one who knows it best–so, before you can decide which provider is right for you, you’ll need to be able to communicate exactly what you’re looking for (and what you’re hoping for, too).

Once you’ve done a little self-reflection, it’s time to get started. Here’s how to choose the perfect managed print provider!

Step 1: Let them assess your print environment.

A managed print assessment can tell you a lot about what’s going on in your workflows and printer fleet, but it can tell you more about the managed print provider. What are their values? How interested are they in learning the specifics about your unique company? This is a good way to get a feel for each provider’s style.

Step 2: Do your homework.

Understand what you’re expecting from your perfect provider match, and then ask those questions. Do they offer remote monitoring? How quickly do they answer calls? What are their security procedures, and how do they plan on protecting your printers and data?

Step 3: Make sure they can keep up.

A managed print provider who understands where you are now also needs to be able to keep up with where you’ll be later. If they don’t offer solutions that can scale up or down as necessary, they’re not the right fit for your business.

Want to know more about choosing the perfect managed print provider? Contact us today!

Technology is infamous for failing just when you need it the most. Luckily, multifunction copiers don’t often leave you stranded–but when they start needing repairs more and more often, it’s time to ask yourself whether it’s “worth it.” Today, we’ll explain the truth about repairs and help you make the final decision.

Repairing Multifunction Copiers

The good news about multifunction copiers is that, with regular maintenance and careful care, these machines will generally last a long time. However, even the best machines become old, outdated, or damaged, and when repairs start becoming an issue, many companies wonder if upgrading is actually the better option. It can be a difficult decision to make since upgrading does come with plenty of benefits but requires you to pay the upfront costs for a new machine.

If you’re struggling to make this decision, here are some things to consider about repairs.

• The price of repairs
  Most multifunction copiers will need a repair or two over their lifetime, but when those repairs become a common occurrence, your budget will start to suffer. Constant repairs, especially for older machines, are expensive–and they might not be worth it if you decide to upgrade in the end anyway.
• The long-term logic
  Sometimes, deciding whether repairs are “worth it” comes down to your unique needs. Do you need this copier to last a little bit longer, or would it make more sense to upgrade right now and dodge the compatibility issues that come with having an older machine? This all depends on what your workflows look like and what your needs are.
• The downtime
  Repairs require copier downtime–it’s just a fact of life. When repairs start interrupting your workflows, though, it’s time to ask yourself whether you’d be better off just paying for a new multifunction copier that’s up more than it’s down!

So, are you going to repair your multifunction copiers, or is […]

In today’s day and age, information is so readily available that it’s easy to forget the important stuff. This is especially true when it comes to researching business solutions like managed print. That’s why we’ve compiled a list of the most important things to remember about managed print, so that you can focus on the takeaways that are going to impact your company the most. Let’s get started!

The Important Stuff

There are so many benefits of managed print that it’s easy to get overwhelmed. The truth is, while it’s important to know all the details, managed print has a few big benefits that you should always remember when thinking about or discussing this great solution–so let’s take a closer look.

#1: THE PRINT ASSESSMENT

The first big, important takeaway from your managed print research should always be the print assessment. Managed print helps you analyze your print environment so that you understand what you’re doing right, where you need improvement, and where your biggest weaknesses are.

#2: DAY-TO-DAY OPERATIONS

Managed print is a unique solution in that it can handle day-to-day operations as well as big-picture stuff. The important thing to remember here is that you can trust managed print to be part of your daily routine, helping to streamline workflows and improve processes.

#3: SECURITY BOOSTS

The third takeaway is that managed print prioritizes security. Whether you have a million printers or just one, it’s important to understand the way your machines interact with each other and with your network so that you can be as secure as possible–and with managed print, you’ll have a partner to help you find and eliminate issues before they become risks.

These are the most important things to remember about managed print, but there’s always more to learn. Contact us today to find out what managed print can do for you! […]