Modern multifunction printers (MFPs) have revolutionized the way that offices share and save documents. The problem is, most businesses never take full advantage of the device they have invested in. Most companies get minimal productivity increases because they only see their MFP as a faster printer.

There are many incredible ways that your MFP can increase productivity, here are a few examples:

1. Print Control

You can take control of your office printing by setting up specific guidelines around what functions can be accessed on your MFP. Save money by controlling the different functions available to users, so they print only what you have given access to them to do.

2. Follow Me Printing

Users in your office can print from any device or workstation, and then release the job to print once they have arrived at the MFP. This feature improves security because an employee can’t print from their desk and leave the job on the tray; they must physically start the job.

3. Reduce Paper Usage

Through a modern MFP, users can Scan to Email or Scan to Save on your cloud or local storage network. Creating digital documents reduces the amount of paper that flows through your office and saves space from bulky filing cabinets.

4. Create Office Workflows

Workflows are one of the most useful advancements with MFPs. They allow users to create a direct line of communication to another user or department to share documents through quickly.

5. Improved Document Security

MFPs are more equipped than ever to handle your business’ documents and information. There are an abundance of security features that encrypt data and restrict physical access to your MFP from unauthorized users. User authentication systems are a popular feature, which requires employees to enter a passcode, a keycard, or biometrics to gain access to an MFP.

To learn about even more of your MFP’s features that […]

Managed Print Services (MPS) is a practical solution for businesses looking to lower spending and streamline their print process. When a company enlists MPS, they can expect significant savings, as well as many other incredible benefits.

Here are three more benefits that MPS has for your business:

Consolidate Spending

Unregulated print environments can lead to uncontrolled costs. When employees are given the freedom to use devices and supplies without a structured print plan, you can quickly find yourself overspending your print budget. MPS will also assess your print environment’s inventory and track and record your office devices to consolidate purchases.

MPS will consolidate spending and create plans that make spending predictable. Managed Print Services removes the ambiguity of printing and puts spending back in your control.

Less Environmental Impact

Businesses all around the country realize the significant impacts that our businesses have on the world around us. That realization has led to more concentrated efforts to develop systems and solutions that have less environmental impact. Managed Print Services is an excellent solution to help your business achieve your sustainability goals.

Here are the ways that MPS will help you be an environmentally responsible business:

• Reduce print environment to only necessary devices and supplies
• Upgrade to more energy efficient devices
• Recycle used cartridges
• Introduce print rules that reduce waste and usage
• Ensure print jobs go to most effective devices

Increased Productivity

MPS improves productivity by removing the responsibility of maintaining devices and solving issues from your employees. MPS’ smart solutions activity monitor your equipment and supply usage to make sure devices are running smoothly. An MPS provider will also be able to quickly solve problems and fix device issues when a machine goes down.

Managed Print Services will significantly help your business consolidate spending, enlist environmentally friendly practices, and increase productivity. To learn more about what MPS can do for your business, contact […]

Multifunction copiers can be counted on to get all kinds of jobs done, but did you know that they can also help you implement and utilize mobile printing solutions? It’s easier than you might think–and the benefits are pretty convincing, too.

Start at the Copier

The truth about your multifunction copier is that it doesn’t just print, copy, fax, or scan–it also provides all kinds of opportunities for efficiency, creativity, and productivity that your company can take advantage of. Consider, for example, mobile printing. Mobile printing is just what it sounds like: a solution that allows you to use your mobile devices to print whatever, wherever, and whenever. What’s even better is that your multifunction copier can help you get started with mobile printing today. It’s already equipped with the basics–you just have to take that last step.

Here are a few benefits you can expect to enjoy from mobile printing, all thanks to your multifunction copier:

MAXIMIZE YOUR PRODUCTIVITY.

Mobile printing allows your employees to work wherever the job takes them–which means that, whether they’re in the field, working from home, or just away from their computer, your workforce can keep in contact with your multifunction copier and all of its benefits.

IMPROVE YOUR CUSTOMER SERVICE.

Customers like fast, accurate service, flexible solutions that fit their needs, and experts who are willing to bring business to them. Mobile printing can make all these things possible. Whether you’re allowing customers to print from their own mobile devices or just minimizing the time it takes to finish paperwork, you’re going to make a good name for yourself.

PROVIDE FLEXIBILITY.

Forgotten documents can be printed from inside meetings. Paperwork can be done on the go. Problems can be solved in new, creative ways–and it’s all thanks to mobile printing.

Can you believe that all of this is possible because of your multifunction copier? It’s true. To get started with mobile […]