You’ve probably heard about managed print and how great it is for companies of all shapes and sizes, but have you ever wondered if it’s a good fit for law firms? Let’s take a closer look to see if managed print is up to the challenge!

Managed Print and the Law

The truth about managed print services is that it is a good fit for any company. That’s a big claim, but it holds up under scrutiny because managed print is capable of adapting to just about anything. This means that it can meet the unique needs of a law firm just as easily as a doctor’s office, a bakery, a real estate agency, or anything else you can think of.

This is all possible because, no matter what industry you’re in or what your needs look like, managed print reliably focuses on improving your business in three target areas:

Time

Managed print is all about efficiency. By putting important data at your fingertips, organizing your case files, and helping you access and share documents as necessary, managed print helps law firms take control of day-to-day tasks confidently and efficiently.

Money

Another way managed print helps strengthen companies is by saving money. That’s a big job, but managed print makes it look easy by eliminating wasteful practices, introducing automation tools, and helping you spend more time on billable hours and less time on administrative necessities.

Security

Law firms deal with a lot of sensitive data. Managed print helps protect that data by identifying security weaknesses and recommending targeted solutions that will address issues without interrupting workflows.

Ready to see what managed print can do for your law firm? Contact us today to get started!

Compliance is a pretty big topic in the healthcare industry–since, after all, there’s a lot of sensitive information in play every time a patient walks in the door. The good news is that, with a little help from document management, doctors and other healthcare professionals can stay compliant without breaking a sweat.

Controlling Compliance

There are a lot of different “types” of compliance in the healthcare industry. Each has its own set of rules and regulations–and while compliance itself isn’t a problem, keeping up with every little detail certainly can be. That’s why some healthcare organizations use document management to create a sort of “problem/solution approach” to compliance.

To find out how it works, let’s start by taking a look at the rules themselves, and then we’ll step back to see how document management creates solutions.

Rules

Here are a few particularly important types of compliance:

• Privacy: An individual’s health data and records can only be disclosed, used, or shared under certain circumstances.
• Security: Certain measures must be taken to defend sensitive data both physically and digitally.
• Breach Notification: In case of a breach in health data security, individuals must be notified in specific ways and within certain time periods.

Problems and Solutions

Here’s how document management can address the challenges associated with compliance!

Privacy

Problem: It’s challenging to be sure sensitive information is only used under compliant circumstances.

Solution: Document management provides user authentication tools and user access limitations to control who can see which files.

Security

Problem: New digital attacks are continually being developed to steal healthcare data.

Solution: With document management, it’s easy to mix and match security features, so information is just as safe online as it is in the file cabinet. Good organization techniques (like consistent naming conventions) are another simple yet effective answer to security concerns.

Breach Notification

Problem: It isn’t easy to keep track of information related to a breach and […]

Back File scanning and shredding are two sides of a very important coin–especially if your financial institution has a lot of backfiles to manage. Today, we’ll take a closer look at what each solution entails, as well as why they’re both so necessary in the world of dollars and cents.

Twin Solutions

Back File scanning and shredding often go hand-in-hand because they are both steps toward a secure, efficient, and, most importantly, paperless business. One solution can exist without the other, certainly, but they are never more effective than when used together. That’s why financial institutions of all shapes and sizes should consider adding both scanning and shredding to their repertoire of backfile solutions.

Scanning

Let’s take a look at scanning first. Scanning is a necessary step toward paperless workflows; it takes huge stacks of jumbled, chaotic back files and turns them into orderly, easy-to-manage digital documents that can be shared, stored, and saved in seconds. Scanning also makes it easier to achieve a high level of security legally necessary in financial institutions, offering access to tools like user authentication and access control to keep sensitive information as safe as possible.

Shredding

Shredding is equally as important as scanning, especially in the financial world. As you’re scanning, you’re likely to come across information or documents you don’t need anymore–but as most of that data is likely to be sensitive, it mustn’t just go in the trash. That’s where shredding comes in. Shredding gives you an easy way to protect your clients, your employees, and your institution, all while keeping you organized and compliant.

Why They Matter

Together, scanning and shredding make up an important step toward powerful, paperless workflows. They can help financial institutions eliminate waste, inefficiencies, and day-to-day frustrations, all while boosting security and efficiency.

So, are you ready to get started with scanning […]

Real estate marketing faces some pretty unique challenges. After all, buying a house is a big decision–so potential clients have to be picky about who they work with. It’s up to you to convince them that you’re professional, friendly, savvy, and capable, all within the limits of a pamphlet or newsletter. Luckily, production printing is here to help.

Make Your Marketing Stand Out!

No one knows your real estate company better than you, so who better to design, create, and print your marketing materials? With a production printer, that’s not just possible–it’s also easy, fun, and affordable. Production printers are powerful machines capable of just about anything. They eliminate all the uncertainty of working with a print shop by putting you firmly at the reins. You’ll have all the creative freedom you want, all without having to worry about paying for prints you don’t need or your sensitive data being lost.

So what exactly can you do with a production printer? Here are just a few ideas!

Photo booklets

When it comes to communicating the beauty, coziness, or open space in a home, traditional marketing material just isn’t going to cut it. You need something that showcases high-quality photos and carefully chosen text–and a production printer can help you do just that by creating professional, eye-catching booklets.

Postcards

Need to catch a lot of eyes all at once? A production printer can help you create postcards to send to all potential clients in a target neighborhood or area. The best part is that, with production printing, even high-volume jobs are fast and cost-efficient, since you don’t have to pay to outsource.

Real estate guides

Whether you’re looking for home buyers, home sellers, or both, a production printer is just the tool you need for targeted marketing materials like real estate guides. Make yourself […]