Document archiving can be an effective, efficient, and powerful tool in your law firm--but only if you have all the information you need. Here's a quick look at the three main types of document archiving and what makes each one unique!
Why Archive?
Before we learn any more about document archiving, it's important to address one question: is it worth it?
The simple answer is yes.
Document archiving helps you keep your data right where it needs to be. With so many different types of data, multiple people working on numerous tasks, and a huge variety of complicated workflows, this type of organization can be a bit of a chore. Especially in the fast-paced world of a law firm--but with document archiving, it's easier than ever to make sure your files are safe and systematized. Once everything is in its place, you'll wonder how you ever survived without document archiving.
Three Types
So, now that you know a little more about document archiving, what does it look like? Here are the three main types of document archiving!
#1: Active
Active document archiving is for anything that you use, but don't use very often. It helps keep these lower-priority case files or client records out of your workflows until they're needed, but it also allows you to make quick updates or changes when necessary.
#2: Inactive
This type of document archiving is used for data you shouldn't get rid of but also don't need to access often, if at all. For example, this might be how you keep records on legacy systems or completed legal cases--safe and secure but stored cost-effectively, so you don't have to worry about anything.
#3: Audit
This one's easy: audit document archiving deals with anything you might need for an audit. This generally involves communications, websites, and sometimes even images, but can be much more in-depth depending on the work your firm does. Either way, this data needs to be easily accessible but also out of the way of your day-to-day work.
Want to learn more about document archiving? Contact us today for all the help you need!