There are a lot of print solutions out there that can do great things for your company. But not all of them work with you to create something truly personalized, unique, and efficient. Believe it or not, that’s precisely what managed print is all about–and here are a few examples that prove it.

Defining Managed Print

The great thing about managed print is that it’s essentially a system of values that becomes the foundation for designing solutions, processes, and procedures that fit your needs. What this means is that, although managed print will always focus on things like security and efficiency, exactly how it encourages those things can depend entirely on what works for you. Managed print looks a little bit different in every company–which is what makes it a perfect fit for any company.

Three Reasons

So, why is managed print your company’s best friend? Here are just a few big reasons!

• #1: It minimizes waste without cutting corners.

Rather than reducing your workflows to bare-bones processes, managed print helps you identify ways to save time, money, and energy without cutting corners. For example, by making better use of your printer’s settings to print on both sides, you could reduce paper waste without interrupting efficiency.

• #2: It strengthens security in multiple ways.

Although it’s called “managed print,” the security solutions it provides are not limited to printing. Instead, by helping you analyze your work environment and identify strengths and weaknesses, managed print allows you to create security solutions that benefit your entire business (like user authentication and better passwords).

• #3: It helps consolidate your fleet.

A sleek, streamlined fleet is a happy fleet. Managed print gives you all the necessary information to decide which machines you need, which ones you don’t, and which could be upgraded to save money in the long run.

Managed print can genuinely be your company’s best friend. Contact us today to see for yourself! […]

There are all kinds of things to learn about managed print–what it is, how it works, why it’s good news for your company, and so much more. However, you can’t learn everything at once. Sometimes it’s best to take a look at the most important things–so here’s a quick list of managed print’s most significant and best benefits.

What to Expect From Managed Print

As you probably know, managed print is a service focused on printing–but that’s not all it does. By helping you take control of your print environment, this powerful, effective solution can help you boost efficiency, minimize human error, improve security, and make communication smoother than ever. All while protecting your budget.

Sound too good to be true? Here are a few top benefits that prove that managed print is an excellent choice for every company!

#1: Better budgets

One of the best things about managed print is that it helps you understand and control your budgets. By giving you essential data about how much you’re spending and on what, managed print enables you to choose the best and most effective solutions for your unique needs.

#2: Less waste

Managed print cuts out waste in multiple ways. It helps you print smarter instead of more frequently, which means that you use less paper, ink, and energy. But it also helps you streamline workflows and improve supply ordering processes so that your entire company becomes sleek, secure, and efficient.

#3: Green solutions

Another significant benefit of managed print is environmental friendliness. By analyzing your habits and identifying solutions that encourage recycling, limit wasteful practices, and make it easy to go green, managed print can turn your company into Mother Nature’s best friend.

Managed print can do this and so much more. Contact us today to see for yourself!

One thing many companies may not realize is that the best business solutions shouldn’t just work with your technology–they should enhance it. Helping you get the most out of every printer, mobile device, and online tool. Believe it or not, that’s precisely where managed print comes in.

More Than Printing

Although you might expect managed print to focus on, well, printing, the truth is — this solution brings in all of your existing technology to create the best and most practical benefits for your company. For example, if you approach managed print without considering your mobile devices, you could be missing out on some genuinely great solutions–like mobile printing. Which is great for efficiency, communication, and more.

So, how does managed print do it? Here’s a quick look!

#1: Existing tech

Managed print makes it easy to link up all the software and devices that you use in your office, giving you vital statistics about everything so you can make sure all the moving parts are working together. The best news is that you don’t even have to upgrade if you aren’t ready.

#2: New tech

Although you don’t have to upgrade, managed print makes it easier than ever by helping you identify which machines aren’t carrying their weight and then coming up with a structured, scheduled upgrade plan. That way, you can get your hands on the newest tech without breaking the bank!

#3: Data monitoring

The final (and perhaps most important) way that managed print works with technology is by monitoring it. Data concerning what you print, when, why, and how can have a significant impact on all of your future decisions, especially financial ones. Which makes that information a pretty valuable asset.

Do you want to see what managed print can do for you? Contact us today to find out!

Managed print is known for all kinds of things–saving money, improving security, strengthening workflows. But many companies don’t realize that it’s also an excellent solution for boosting efficiency. Sound too good to be true? Read on to find out how managed print can do all this and more!

Focused Solutions

If you want efficient workflows, then you need practical solutions–and, believe it or not, that’s where managed print comes in. By helping you take control of your print environment and eliminate barriers to efficiency like poor communication, extra steps in your workflow, and lousy printing habits; this solution helps streamline your company from the inside out. That means your employees will be happy, your budget will be healthy, and even your customers will see smother and quicker service. It’s a real win-win!

How Does it Work?

Every managed print solution starts with a print audit, which is just what it sounds like. A careful look at every aspect of your working environment, from printers to supply storage. Armed with that information, you can go on to make all kinds of efficiency-boosting changes, including:

• streamlining tasks, allowing your IT experts to focus on their work (because all the printer maintenance and troubleshooting will be in your managed print provider’s hands);
• improving security, since printers are often the first thing targeted by hackers;
• creating better print habits, including rules about when to print in black-and-white vs. color and when to use online tools instead of printing at all;
• implementing smoother supply orders, which will help you make sure you always have what you need while allowing you to dodge supply order scams;
• and prioritizing efficiency throughout your company, letting you put your energy toward big-picture things while managed print takes care of the rest.

Managed print is a genuinely excellent efficiency solution. To see what it can do for your business, contact ustoday!

If your company is a powerful and intricate machine, then managed print services is the oil that keeps that machine going. As great as managed print is, though, there are some things you can do to make it even better–so read on to find out how you can get the most out of this great solution.

The Big Secret

The “secret” to getting the most out of managed print services isn’t much of a secret at all: you have to find a provider who’s willing to tailor each and every solution to your specific needs. It all begins with a print assessment, where your provider gets to know the ins and outs of your workflows, future goals, client needs, and, of course, your printers–and then, armed with that information, you and your provider make the best choices and changes for your business. Without that crucial first step, you’d essentially be in the dark, choosing tools or solutions at random and just hoping they make a difference.

Here’s how personalization can help you get the most out of managed print!

You have a unique combination of devices.

Managed print sounds like something that should focus mostly on printers, but the truth is that this solution can help unite all your devices (no matter how many you have or how diverse they are). You need an approach that takes everything into account–especially if you use mobile devices.

Your workflows should be streamlined.

There is no “rule book” for the perfect workflow, but managed print can help you get pretty close by analyzing your needs, implementing automation tools, and eliminating extra steps. It also makes communication and document storage simpler and smoother, which means your workflows will see immediate efficiency boosts.

Printers need to be put to work.

If your printers are working against you instead of for you, then you’ve got a problem. With managed print, it’s easier […]

Managed print services are quickly becoming a favorite in the world of business solutions, and there’s one simple reason for that: a print audit is an unrivaled tool when it comes to efficiency, budget control, and workflow management. How can a straightforward step make such a big difference? Let’s take a closer look at managed print to find out!

The First Step

Managed print services is one of those solutions that can be as big–or as small–as you need it to be. It adapts to your company’s specialized needs, helps you reach short-term and long-term goals, and grows with you no matter what. The secret to this kind of consistency and reliability is in the first step: the print audit.

A print audit is what makes your managed print provider capable of offering such an excellent service. What happens during a print audit is this: you go on doing exactly what you usually do exactly how you normally do it, and your provider watches, analyzes, tracks data and draws conclusions. You’re not being judged; your provider is just learning what makes your company tick–and how to come up with targeted solutions that address your biggest pain points.

Print audits look at all kinds of data, including:

• how many devices you have,
• what makes and models of devices you have,
• how much and how often you print,
• how quickly you go through consumables,
• which tools and solutions you use,
• what your security protocols are,
• and how your workflows operate.

With this information in hand, you and your provider can work together to choose the best managed print solutions for your unique needs. That way, you skip the “is this going to work?” phase and move right into the “this is working great” phase!

Ready to see what managed print services and a print audit can do for you? Contact us today to get […]

Although the Internet is an excellent tool for just about everything, it does come with some definite risks–especially misinformation. Unfortunately, the subject of managed print services is no exception. Whether you’ve read some bad reviews, cooked up a few concerning ideas, or are just worried overall, it’s essential to clear up the misconceptions surrounding managed print so that you can start benefiting from this fantastic solution.

Misconceptions

Here’s the thing about managed print: every day that you don’t have it is a day that you could have been saving money, boosting efficiency, improving customer service, and even strengthening security. That’s why you don’t want to waste another minute–make sure you know the truth behind these common managed print misconceptions!

#1: “Managed print is way too expensive.”

Any solution that does this much for your company seems like it should cost a lot, right? Well, luckily, that’s not the case with managed print services. The truth is that managed print is both affordable and scalable, which means you get great solutions by only choosing what you need.

#2: “Managed print is really complicated.”

With all of its solutions, tools, and workflow changes, it’s easy to think that managed print services could lead to a lot of work and a long-term learning curve for your company. The good news is that managed print is designed from the ground up to suit you–that way, it fits flawlessly into your natural operations and habits without interrupting the way you do things (unless, of course, you want to interrupt certain bad habits!).

#3: “Managed print means pricey upgrades.”

This one is partly true–but only because managed print helps you plan and schedule upgrades when you want them, so they never break the bank. On top of that, while managed print may suggest updates in certain situations, the solutions are just as efficient with your existing technology.

So, now that you know the truth about managed print services […]

If you’re ready to implement managed print services but aren’t sure how to choose the perfect provider, you’ve come to the right place! This is one choice that shouldn’t hold you back from all the benefits of managed print–so today, we’ll tell you exactly how to choose a provider who can truly help your business succeed.

Important Choices

When it comes to business solutions, you always want to be sure you’re making the best choice for your budget, your workflows, your employees, and your customers–but that’s not always easy. The good news, though, is that choosing to use managed print services was the biggest and most important choice; everything that comes after is just a way to make sure you’re getting the most out of that good choice.

Take, for example, your managed print provider. In many ways, a provider can make or break your managed print experience–so you want to find one who is responsible, reliable, and dedicated to seeing your company succeed.

But how can you do that? Here are a few simple, pain-free tips for choosing that perfect provider!

• Tip #1: Look for billing options.

A good managed print provider will never be “one size fits all,” especially when it comes to payment. Look for billing options beyond the flat rate, especially if that flat rate doesn’t quite work for your budget or needs.

• Tip #2: Ask about security.

Managed print providers who don’t prioritize security will never be a good fit for your company. Ask about how the provider plans to secure your data and devices both online and off.

• Tip #3: Make sure they’re flexible.

If a provider isn’t interested in changing their services as you grow or moving things around to fit your needs better, they aren’t giving you the full managed print services experience. Keep that in mind as you start your search!

Ready to get started with managed print […]

Have you heard about document scanning, but aren’t sure exactly what it means, what it does for your company, or how to get started? Worry no more–today we’re going to tell you everything you need to know about document scanning!

The Basics

The first thing you need to know about document scanning is that it’s simple. In most cases, there’s no complicated learning-curve, no expensive hardware, and no tricky new tools to learn. Instead, you can probably use a machine you already have–like a multifunction printer–to get the job done quickly, efficiently, and without any stress.

The second thing you need to know about document scanning is that it can be your best friend if you’re trying to save money, reduce paper, improve organization, streamline workflows, or go green. Amazingly, something as simple and pain-free as scanning can provide so many benefits–but that’s the truth.

What You Need to Know

Here’s everything you need to know about document scanning!

#1: Benefits

You can expect countless benefits from document scanning. First and foremost, it helps save money by reducing the amount of printing and copying you have to do; it also saves time by making organization, searching, sharing, and updating easier than ever. On top of that, it’s a great first step toward a greener company!

#2: First steps

To get started with document scanning, it’s smart to organize your paper into three groups: scan, store, and shred. Scanned files are those that you use most often, stored files are those you don’t need to access but don’t want to get rid of, and shred files are those you can securely destroy.

#3: Security

Some companies worry that scanning documents will make them less secure–but luckily, that’s not the case. Scanning makes it possible to defend your files in brand-new ways, with tools like password protection, user access control, and firewalls.

Want to learn more about document scanning? […]