What is document archiving, why is it important, and what makes it different from document backup? Today we're here to answer all the questions you have about document archiving, so you feel confident getting started.
If you've been hesitating to implement document archiving solutions because you aren't entirely clear on the basics, good work. Starting a job before you know how to do it is a recipe for disaster. Luckily, it's not difficult to learn how to do this job--and you can get started today.
Here's everything you need to know about document archiving!
What is document archiving?
Document archiving is the process of identifying certain files you still need but don't need at your fingertips, and then securely storing these files, so they're out of your way but easily accessible. It's an excellent choice for companies trying to keep up with compliance regulations without sacrificing efficiency or organization.
What are the benefits?
You can expect all kinds of benefits from document archiving. For example, this solution can help you:
- save money, choosing tools or services with low maintenance costs so you can "archive it and forget it;"
- improve workflows, since archived files are stored out of the way;
- and boost security, minimizing the risks associated with ill-organized, outdated, and sensitive data all stored in the same place.
The best part about document archiving is that it's flexible enough to suit your needs--so no matter what you want to improve, achieve, or plan, document archiving has got you covered.
What about backups?
Document backups and document archives are two different things. Backups are a copy of your data, stored and protected, so you have something to fall back on in case of emergency. Archives, meanwhile, are similar in that they are secure and reliable--but the idea behind document archiving is to put away files you might still need to access and update, backups are just a safety net.
Have more questions about document archiving? Want to know how to get started? Contact ustoday!