"Change" can be a pretty scary word for some companies--but change isn't always a bad thing, especially when it comes to document management. Here's a quick look at the changes you can expect from document management, and why they're something to celebrate--not worry about.
Big Changes, Little Changes
One of the great things about document management is that it doesn't demand a complete overhaul of your workflow, habits, and environment. Instead, it helps you identify your pain points--like, for example, poor communication or bad record-keeping--and implement simple, specific solutions that will address your concerns without interrupting anything else. Document management makes big changes and little changes, but they're all up to you--and they're all designed to make your life easier.
Here are a few specific examples of how document management changes your business!
Before document management, you might struggle with organization. Files are probably named in a hundred different ways, there's no way to tell if you're working with the most recent version of a certain document, and workflows are suffering left and right.
After document management, you'll have a simple and stress-free naming convention that everyone follows, which means it's easy to find exactly what you're looking for. You'll also rely on tools like version control to keep everyone on the same page.
Before document management, it's difficult for everyone to access the documents they need. Off-site employees have to print any files they want, because they can't get anything at home or in the field.
After document management, everyone can access the files they need--no matter where they are. You'll also have user authentication and password protection to ensure that everyone accesses only what they need.
Before document management, your company might struggle with different software and devices. It's probably difficult to see documents on different devices.
After document management, you'll have all kinds of new tricks up your sleeve. You'll be able to use mobile devices quickly and securely, manage information on different platforms, and unite your software for maximum efficiency.
Document management changes your company, but only in the best ways. Contact us today to learn more!