Today’s documents don’t just exist on a piece of paper or in a filing cabinet. Instead, they’re spread out across multiple platforms and online tools–which means that document management needs to be able to keep up. Here’s everything you need to know about physical document management versus digital!

Best of Both Worlds

Ideally, you should never have to choose between paper files and digital files. You should be able to find a comfortable balance. One that allows you to work on paper when necessary, but rely on digital file-keeping and online tools to save money, boost security, and improve organization. Finding that balance, however, can be a bit of a chore.

Luckily, that’s where document management comes in. It has physical and digital variations, which means it can help you move smoothly from one to the other. And most importantly, it identifies all the best and easiest ways to limit your reliance on pricey paper processes.

By combining physical and digital document management techniques, you can get the best of both worlds. Here are some examples of both variations!

Physical

  • Printing

Physical document management helps you decide when printing is necessary, and when you can avoid it. That way, it’s affordable, efficient, and easy on the environment.

  • Shredding

You don’t need to hold on to all of your physical files–especially if you’ve been scanning them. Document management makes it easier than ever to identify what to keep and what to shred.

Digital

  • Security

Digital document management allows you to store, share, and distribute data–all while prioritizing security and introducing safer, more efficient solutions (like access control and user authentication).

  • Efficiency

By helping you create simple file-naming conventions, digital workflows, and streamlined processes, document management boosts your efficiency and makes communication smoother than ever.

Ready to find the balance between physical and digital files? Document management can help. Contact us today!