Everyone loves new equipment; there’s an excitement about using something for the first time. While new printers and copiers are fun, sometimes they’re also necessary. Here are four reasons you should consider new office equipment.
Replacing or purchasing a new printer gives you the chance to invest in equipment that suits the needs of your company. If you haven’t worked with a multifunction printer, you may be wondering how it might serve you better than a standard printer. Here are some pointers on deciding what’s best for you.
Managed print is a service that aims to eliminate printing behaviors that cost your company money. By assessing your printing environment, a provider can make recommendations that will decrease costs. Here are five ways managed print will cut expenses.
Your office runs off multiple machines that make your work possible. It makes sense then that you would want them to last as long as possible. Taking care of your devices will ensure they produce needed output without downtime.
If you are spending more time servicing your copier than actually using it, it’s time to get a new one. Downtime results in a loss of productivity and thus a loss of revenue. Here’s all you need to know about buying a new copier.
Ask These Questions
What is my volume and usage?
What is my budget?
Is color mandatory?
Your printer incurs daily use and obviously takes energy and products to use. While you know that some expense must be made, it’s hidden costs that are an issue. Here are five to look for.
Having to pay for paper and ink isn’t a hidden cost, but there are ways they can sneak up on you. If the ordering of consumables isn’t managed correctly, you can end up spending a lot more money than you wanted. Make sure everyone in the office is on the same page about when to order and who will place it, so you don’t end up with a closet full of extras.
Choosing a managed print provider should take some consideration. Here are ten values you should look for.
1. Assessment: An analysis of your current printing practices is key to implementing new print structures that will have positive changes.
2. Transition Management: Changing the way your business handles printing will not happen overnight. A successful managed print provider knows how to transition your team the right direction.
A multifunction copier brings to mind a particular image and definition of what the machine can do. You might be surprised then, that multifunction copiers can have different sets of features. Some are better suited for larger companies while others benefit smaller businesses. Take a look at the following questions to figure out what your perfect multifunction copier would look like.
Whether it fits your budget or you’ve decided you want a lease that includes service, you’ve decided to lease a copier over buying. Now that you’ve made the decision to lease, you need to make sure you get the best possible contract. Here is a practical guide to leasing a copier.
Protecting your printer and the data that travels through it is a leading priority. While in use, you are proactive about keeping software up to date and changing passwords regularly. Now that it’s time to get a new printer do you know how to keep your files on the printer hard drive confidential? For companies operating in the public health industry or those taking care of personal financial records, privacy is a significant concern. Read on to learn how to protect your files when you recycle your old printer.