Realtor Wisdom: Choosing a Document Scanning Service


Document scanning is one of the best things you can do for your realty business. It's a simple, stress-free solution that benefits your workflows, your communication, your budget, and even your brand--but before you can enjoy any of that, you need to know how to choose the perfect scanning service. Here are a few big questions to get you started!

Be Curious

When it comes to document scanning, you only want the best--which means you need to know the right questions and be willing to ask them. After all, you've got a lot of real estate information--from house prices to client needs--to keep track of, and you want to do it effectively and efficiently. Some scanning service providers will have all the right answers (and the experience, tools, and know-how to back them up), while others won't be able to handle the pressure.

So feel free to be curious. Sometimes it makes the difference between effective, efficient document scanning services and a solution that's "okay."

Here are a few big questions to start you off!

"Who are you?"

A good scanning service provider will jump on this question. They'll tell you all about their priorities, their company goals, and their experience in the field--often providing a few glowing recommendations. If, however, they don't seem sure, it's probably time to move on.

"How does this work?"

Every company handles document scanning a little differently. Asking for details will help you understand turnaround times, troubleshooting, storage, backup, and more.

"Can we tour your facility?"

A facility tour speaks volumes about any business. Ask if you can see the scanning process in action, so you get a good feeling for security, efficiency, and attention to detail.

"What do you charge?"

Beware of companies who try to avoid this conversation, or who offer impossibly low prices. An excellent document scanning service should be affordable, but also capable of justifying its cost to you.

Ready to get started with document scanning? Looking for a scanning services provider? Contact us today!